Ready to Go Study Abroad

Whether you’re still deciding on courses or packing your bags, you can always contact our staff to help you along. Yes, there is paperwork and there are decisions to make around course selection, housing preferences, dates, travel necessities, registration, budgeting and more. Our staff can walk you through it all.

Upon applying to Arcadia, our program managers are in regular contact with you about the status of your application. Program managers send out extensive information that will prepare you to go abroad, including information on culture, politics, history and the local higher education system.

Once you arrive in Australia, our staff will meet you and your orientation program will begin. The orientation will help you settle in academically, practically, culturally and socially.

First! Home school arrangements

  • Let your study abroad advisor know that you are taking part in an Arcadia University program.
  • Cancel any housing or meal contracts for the time you’ll be away and make arrangements to reactivate them when you return.
  • If registration for next year's courses on your home campus will take place while you are abroad, ensure that the appropriate arrangements are made with your registrar or study abroad advisor.
  • Some students enrolled on semester programs decide when they are overseas to stay for the full year. While home college approval for continued study can be obtained when you are abroad, it will be much easier to make the necessary arrangements and receive preliminary approval before you leave the U.S.

Academic Matters

Arcadia believes it is critical to be prepared for immersion in the Australian educational system by understanding some of its important characteristics. A good summation of the Australian Higher Education system can be found at Group of Eight Australia.

Important Items to Note:

  • The Australian academic year reflects the order of the seasons in the southern hemisphere. The year begins in early autumn (February) and runs until the beginning of summer (in early December). There are two semesters: February to June, and July through November. Each semester usually includes a week or ten days' break at about its mid-point. For our purposes:
    • The "Spring" semester (which the Australians call Semester 1 or Autumn) is February to June,
    • The "Fall" semester (which the Australians call Semester 2 or Spring) is July through November.
    • Bond University, a private institution which operates three full semesters during the year, follows the North American university calendar, with semesters beginning in January, May and September.
  • Most Australian universities offer three-year degree programs for arts, science and economics majors.
  • Engineering students can expect to spend four years at university, while future veterinarians and dentists complete five years of coursework.
  • Medical degrees are five to six years in length.
  • Grades tend to be based upon essays and final examinations rather than on the "continuous assessment" model which characterizes the American university system.
  • Graduate education in Australia consists of taught or research-based master's degrees of between one and two years' duration, and PhD programs, which are thesis-based.

An American in Australia

In Australia, American students can expect to experience a culture that, although English-speaking, is vastly different from the one to which we are. Australian universities offer you a truly international community with a range of subject areas to study. Students from throughout Asia and the Middle East are recruited to degree programs at many Australian institutions. International (non-Australian) students comprise a significant percentage of undergraduate enrollments in this country.

Course Levels

Arcadia program students frequently find themselves enrolled in second year courses. This does not mean that an American junior is being demoted to sophomore level; it means, rather, that the course which is appropriate for you is the one which is taught the year before graduation. In a three-year degree program, this means a second-year course. In the past, Arcadia program students have been successful in some third year courses, and many have been permitted to enroll in first year courses in which they've had no previous background.

Approaches Toward Students

Probably the key difference between higher education in Australia and in the United States comes in the approach which the host institution will give to you as a student.

They will assume that you are a serious learner. You should understand from the outset that nobody at the host institution feels an obligation to teach you. You should expect to find instructors who are glad to lecture, happy to discuss, pleased to read and to criticize what you have written, and who are interested in responding to what you have to say.

You will find those same instructors equally willing to leave you alone, to let you attend class or not, to permit you to choose to turn in assignments or not, to allow you to set your own pace.

It would be highly unusual for Australian instructors to go out of their way to ensure that you are doing your work. Chances are that you will not be closely monitored, you will not have your hand held, and you will not be told (without asking) how or when to do all the work that you should be doing.

Expectations

You will, however, be expected to turn in assigned papers and to register for and perform successfully on examinations. To do so, you will need to have done a fair amount of reading on, thinking about and perhaps even discussing of the topics covered in the course. You will find academic work presented in a variety of ways:

  • Large lectures (similar to those in the U.S. with approximately 100 + students);
  • Seminars (instructor and up to 50 students gather to discuss readings or papers - more participation required compared to a lecture);
  • And tutorials (these generally accompany a lecture for a focused discussion and student participation, and can range in size of up to 30 students).

Most courses rely heavily on your doing a good deal of reading during your non-scheduled time. The list of readings which is distributed by the instructor on (or near) the first day of class can be quite intimidating. Frequently, as many as 50 or 100 books and articles will appear on the reading list. The lecturer will expect you to "look into" several of these works, and will likely not tell you which ones. As the learner, you will decide which materials to read. You will be encouraged to find themes among them that are of interest to you. You may then be asked to write a paper setting forth your analysis of one or more of these themes. When this happens, be sure to find out what's meant by the term "paper" and ascertain the instructor's expectations concerning length, citation of sources, etc.

Examinations

At the end of each of your courses, you will be expected to "sit" an examination. In some courses, this examination may be the only evaluation of your work. Generally, there will be fewer assessed papers and tests in Australian classes than you are used to.  American students find it particularly challenging to be expected to summarize the work of an entire semester or year in a single three-hour examination period. Nearly every university provides special tutorial sessions on exam-taking for their own students, which you are encouraged to attend.

Challenge

Clearly, your academic life will be different overseas. You wouldn't want it to be exactly like home, would you? It's a challenge. It can even be fun. It's an opportunity to show what you can do pretty much on your own. You have already demonstrated an ability to handle the academic work - if you couldn't, you wouldn't have been accepted. Now what you will need to discover is how to continue being a successful student in quite different surroundings.

As a general rule, you will be expected to take charge of your education in Australia. You must be certain you know how you are being assessed in each of your classes, since the patterns vary quite widely, even within the same university. You will be required to take any examination and/or special assessment for which you qualify during the period you are in attendance at the university.

Arcadia University's Role

The role of Arcadia University The College of Global Studies will be to help and support you throughout the academic process.

  • At the beginning of your overseas experience, our staff will help to orient and advise you.
  • We will put you in touch with individuals on the host campus who will help you to register in the classes you elect to take. We will provide you with guidance concerning the academic calendar and credits, requiring that you register for a full academic load, and that you do not overload or under-load without special permission. (Such permission must come not only from the host institution, but also from your home institution and from the Arcadia University College of Global Studies.)
  • We will facilitate communication between you and your home school in an attempt to resolve any course or credit conflicts that may arise during the registration process.
  • Members of our staff will visit you on campus from time to time not only to check on your academic enrollment, but to ask how you're doing in general. If there are difficulties, we encourage you to reach out to us, bring them to our attention, and let us help you resolve them.
  • We acknowledge responsibility to several parties in the study abroad process.
    • We have a responsibility to you, our student, to be certain that you are given the educational opportunity which you expect to find overseas and to provide you with the opportunity to succeed academically. We have an obligation to your family to do everything within reason to assure your safety and well-being. We have an obligation to your home school to receive your credits and grades from the host institution and to "translate" and report them honestly.
    • We must also notify your home school of situations of which we become aware which may affect the credit that you will be likely to transfer back from a study abroad experience. That way, we try to avoid having anyone surprise anyone else at the end of a program.
    • Finally, we have an obligation to get out of your way and give you an opportunity to gain everything possible from your study abroad experience.
  • At orientation, you will be required to sign a Arcadia University academic contract.
  • This contract states your responsibilities as an Arcadia program student. If you have any questions about it, please discuss them with your program manager before leaving this country.
  • Arcadia University and its overseas staff serve as a safety net, a point of contact.
  • We will provide a good deal of advice and guidance. We are there for you to call on when you need us. It is you, however, you who's undergoing this study abroad experience. We hope it will be all you expect.

Travel Information

We try to make your travel overseas as easy as possible. Arcadia Orientation is mandatory for all students and you should plan to arrive on the arrival date indicated on your Program Calendar. Please keep in mind, traveling overseas is not just about your flight, but any visa requirements you must complete in advance of your time abroad.


Arcadia Orientation takes place in Sydney (except for STEM Summer Research, which has orientation in Brisbane). Please check your program calendar for the orientation city for your program.

After orientation concludes, most students will fly from the orientation city to their program location. Students are responsible for booking and purchasing this flight. The Arcadia Australia staff recommends select flight and times for each program - provided here.


Travel information varies by program or program type. View specific information for:

Semester and Yearlong Programs

  • Arcadia staff will be at the orientation airport from 7:00 am until 9:00 am (July) and 8:00 am - 10:30 am (February) on the scheduled arrival date. If you arrive in Australia on the scheduled arrival date and time you will be eligible for group transportation from the airport to your orientation accommodation. We recommend that you book a flight that arrives at the orientation airport by 8:00 am to give you enough time to meet the staff.
  • Final transportation will depart at 9:00 am (July) and 10:30 am (February). In the event that you miss the group transportation for any reason, you will need to proceed to your orientation accommodation independently and at your own expense. Our staff will provide you with detailed arrival instructions to do this.
  • You must check in to orientation by 11:00 am on your program start date, regardless of when you arrive in-country.

STEM Summer Research - Brisbane

  • Arcadia staff will be at the Brisbane airport (BNE) from 8:00 am until 10:00 am on the scheduled arrival date. If you arrive in Australia on the scheduled arrival date and time you will be eligible for group transportation from the airport to your orientation accommodation. We recommend that you book a flight that arrives at the Brisbane Airport by 8:00 am to give you enough time to meet the staff.
  • Final transportation will depart at 10:00 am. In the event that you miss the group transportation for any reason, you will need to proceed to your orientation accommodation independently and at your own expense. Our staff will provide you with detailed arrival instructions to do this.
  • You must check in to orientation by 11:00 am on your program start date, regardless of when you arrive in-country.

Summer Sydney Programs

  • Arcadia staff will be at the Sydney airport (SYD) from 7:00 am until 9:00 am on the scheduled arrival date. If you arrive in Australia on the scheduled arrival date and time you will be eligible for group transportation from the airport to your orientation accommodation. We recommend that you book a flight that arrives at the Sydney airport by 7:00 am to give you enough time to meet the staff.
  • Final transportation will depart at 9:00 am. In the event that you miss the group transportation for any reason, you will need to proceed to your orientation accommodation independently and at your own expense. Our staff will provide you with detailed arrival instructions to do this.
  • You must check in to orientation by 12:00 pm on your program start date, regardless of when you arrive in-country.

Suggested In-Country Flights

Arcadia Australia Orientation program often takes place a different city than the study abroad program. Please review the suggested flights and travel times for your program here.

Booking Your Travel

  • You are responsible for arranging and purchasing your own flight, including any internal flights in Australia.
  • You will need to depart 2 days prior to your scheduled arrival date.
  • If you plan to arrive before the scheduled program start, you will be responsible for any costs associated with transportation and housing.
  • If you plan to arrive before the scheduled program start, please be sure to check your visa requirements.
  • In event you arrive late and miss the arranged transportation for any reason, you will need to proceed to your orientation accommodation at your own expense-- detailed directions will be provided.
  • StudentUniverse provides discounted student fares for international travel and have experience supporting students studying abroad with Arcadia. To book your travel with StudentUniverse, please visit www.studentuniverse.com/travel-services/arcadia.
  • Once you have confirmed your travel itinerary, please complete the Flight Form in your Arcadia Passport account.

Budgeting

It’s important to think about all the expenses you are likely to incur while abroad so you and your family can plan ahead. Your program fees section explains what your program fee does and does not cover, and will provide you with an overall estimate of expected expenses. For example, your airfare to Australia is not included in your program fee. It is important to note that the "Estimate of Additional Expenses" information is provided for planning purposes only, and may vary according to your own personal spending habits.

Items to consider

  • All student visas will allow you to work in Australia. Students are limited to 20 hours per week while classes are in session, but may work full-time during holiday periods.
  • Allow about $20-30 per day for meals and basic expenses during the orientation (some meals will be provided). Orientation generally lasts about four days.
  • Expect to spend extra on meals and basic expenses during your first couple of weeks in-country as you settle in.
  • Some Australian universities assess a special course fee for enrolling in laboratory courses. Some assess a fee for every special course taken, while others assess the fee only if a certain portion of courses are taken within one of these departments. You should consult the "Estimated Cost of Attendance" noted with your program fees.
  • Depending on your program, special fees can range from $300 - $4,000 and usually this is billed after you have registered for classes overseas. Please check with your program manager for details.
  • Some studio art courses may be required to pay a supplies fee directly to the university after you arrive and register for courses.
  • If you are living in self-catered accommodation you may have to budget for some household items such as pots, pans, silverware, sheets etc.
  • The cost of meals, books, local transport and personal items will vary. If you are assigned to a university residence hall with a required meal plan, you will be billed for this extra cost about one month after your program begins. Personal expenses include costs for laundry, phone calls, entertainment, gym membership, etc.
  • Vacation expenses can really add up, depending on how far you go and how much time you take. If you are doing an academic year abroad you will have a three week to three month break between each semester. Most students travel during holiday breaks. Check your program calendar for other breaks and holidays that occur during your study period.
  • Determine your weeks of study and vacation if any are available to you under your program.
  • Make daily and weekly budgets, and stick to them.

Sample Budget WorksheetExpenses
Full program fee (including $500 deposit) $              
Orientation expenses
Meals (#program weeks _ x $ _ per wk)
Special Courses Fee
Books/photocopies
Local transport
Personal expenses
Vacation expenses
Airfare
Total Expenses

Resources
Family contribution $              
Your savings
Stafford Loan (deduct 5% for origination fees)
Other financial aid
Other resources
Total Resources

 


Financial Tips

  • The Australian unit of currency is the Australian dollar, which we abbreviate as A$ or AUD$.
  • To check today's dollar/AUD exchange rate, use an exchange rate currency calculator.
  • Tipping in Australia is not expected anywhere, but certainly appreciated for good service (10% is the norm).

Banking

You will soon become an expert at international banking transactions…

Contact Your Bank

Before you leave the US, contact your bank and/or credit card company to let them know that you will be studying abroad – where, for how long, and any other countries you plan to visit.

  • If your bank is not aware that you will be using your card(s) overseas, they may cancel your card(s) due to suspicious activity outside your normal spending patterns.
  • Also, confirm with your bank that you will be able to use your card(s) overseas and what their fees are.
  • Ask your bank for a list of overseas outlets where your card is accepted.

Carrying Cash

  • It's a good idea to arrive with at least the equivalent of $200 in your wallet exchanged into AUD– you can do this at your local bank if you give them notice or at the airport for a hefty charge.
  • Your American ATM card should work at most banks overseas including your arrival airport. Australian banks typically charge a fee for the use of their ATMs, but check with your home bank to see if they have a partner bank that you may use to withdraw funds from without a fee (ie. Bank of America is partnered with Westpac).
  • Local banks will also exchange currency, but note their operating hours and fees.

Cash Machines (ATMs)

If your ATM card is linked to the Plus or Cirrus systems, your card will work in thousands of cash machines throughout the country. The advantage to using your American ATM card is that you will be assessed the wholesale exchange rate that applies to large foreign currency transactions. Australian banks typically charge a fee for the use of their ATMs, but check with your home bank to see if they have a partner bank that you may use to withdraw funds from without a fee (ie. Bank of America is partnered with Westpac).

That said, have other sources of money in case your ATM card does not work.

Credit Cards

You can use most credit cards in Australia, but they must be in your name as it appears on your passport and have a PIN set-up prior to departure. Visa and MasterCard are more widely accepted than American Express, but AmEx Offices can assist you with cashing US checks. Credit card cash advances are considered loans, so interest is charged from the day the advance is made. Before you depart, check with your card company for more information on what services you’ll have where, what fees are involved, and what to do if you lose your card.

Australian Bank Accounts

You will have the ability to open a bank account on campus at your Australian university. To do this, you will need:

  • Your passport
  • Driver's license
  • Australian student ID

You will be able to deposit personal checks into this account. The bank on your campus may be able to accept wire transfers for a nominal fee (you should verify this upon arrival). Bank hours are generally from 9:30 - 4:00 Monday through Thursday and 9:30 - 5:00 on Friday.

In an Emergency

When the program is in session, our Melbourne office can make emergency loans to students. Students must sign a promissory note and repay the loan as soon as they receive money from home. If you find yourself in dire financial straits while traveling, the State Department can help your family transfer money to you (provided you are a U.S. citizen).