This notice applies to all faculty, staff, and students of Arcadia University and The College of Global Studies (“Arcadia University”, “Arcadia”, “us”, “we”) as well as individuals sharing their personal data with us such as university administrators, parents and guardians.

Arcadia University is committed to ensuring the security and protection of personal information that we process, and to provide a lawful and consistent approach to data protection. Arcadia is dedicated to safeguarding personal information under our remit. We will not sell personal information that you provide.

 We only collect, maintain and share the information needed to deliver our a) educational and study abroad services and/or b) employer responsibilities, and to meet c) accreditation, d) regulatory and e) statutory requirements. This includes but is not limited to: US regulation for Personally Identifiable Information (PII), Family Educational Rights and Privacy Act (FERPA), and the provisions of Regulation (EU) 2016/679 (“Regulation on the protection of natural persons with regard to the processing of personal data and on the free movement of such data”, hereinafter “the EU GDPR”). 

  1. Arcadia University will handle all personal data you provide to Arcadia University, as well as personal data about you that Arcadia University has received from or shared with third parties, in accordance with its policies and applicable law in connection with our education and study abroad services or employer responsibilities. Your data will be handled by Arcadia University with purpose limitation, accuracy, storage limitation, integrity, confidentiality and accountability.
  2. Any specific questions about your data or to exercise your data privacy rights can be addressed to DataProtection@arcadia.edu.
  3. All data shall be processed exclusively for Arcadia University’s institutional purposes, connected or related to the activities carried out by Arcadia University or its partners in accordance with applicable laws. Your personal data may be securely transferred, processed and stored overseas. Access to your data will be monitored and should a breach occur, appropriate notifications will be made. 

Applicable specifically to students:

Arcadia collects and uses personal data for the administration of our study abroad programs and to comply with certain legal and regulatory obligations. The data is collected, used and shared to facilitate your planning, enrollment, participation and assessment in Arcadia’s study abroad programs.  To that end, your data may be shared with home schools, host and partner institutions, health insurance companies, housing accommodation providers, financial service providers, internship placements and other relevant third parties who may process your data to facilitate your participation in your study abroad program.

We may collect and share the following types of personal data about you:

  • Your name, contact details, physical mailing address, email address, home school, location, IP address and information necessary to facilitate your planning, enrollment, participation and assessment in our study abroad programs such as academic, health and emergency contact information. This includes copies of documents you provide, which in the case of your passport includes details of your full name, date of birth, place of birth, gender, nationality and facial image.
  • We also collect details of your interactions with us through our advising, enrollment management and support services online, email, in person and telephone.
  • For information on how we collect and manage information on our various web properties, please see the notification at: https://studyabroad.arcadia.edu/website-privacy-and-usage-statement/
  • Data from sources that you have agreed can share your data.
  • Other information you chose to provide to support your health, safety and well-being in your program.

 The personal data you have provided may be transferred overseas pursuant to the terms, conditions and limits specified by Chapter V of the EU GDPR.

Whenever we collect or process your personal data, we will only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will either be deleted completely or anonymised, for example by aggregation with other data so that it can be used in a non-identifiable way for statistical analysis and business planning.

Applicable specifically to Arcadia employees:

 Data in connection with your employment with Arcadia University is required for but not limited to: fulfilling the obligations established by any applicable US or local law, such as EU GDPR, immigration, labor, tax, social security contributions requirements, payroll, benefits, safety, other employee/employer requirements and/or contractual obligations as well as for the administration and performance of academic, co-curricular and related services.