Questions about our application process?

When is the best time to apply to an Arcadia abroad program?

We advise you to begin your online study abroad application during the following times:

  • Early/Mid January for following Fall/Academic Year/Summer programs
  • Early/Mid August for following Spring programs

We also recommend you speak with your study abroad office early to avoid missing any deadlines that your home school may have.

I am considering several programs. Should I submit an application to each one?

You should only submit one application for your preferred program. If you are unsure which program may be best for you, please reach out to one of our Program Representatives, who will be happy to guide you.

I am worried I might not get into the program I have applied to. Can I submit a backup application?

With a few exceptions, most Arcadia study abroad programs have the capacity to admit all of the students who meet the eligibility requirements. That being said, if you’ve applied to a highly selective program, and want to discuss the possibility of applying to a backup program, please reach out to your Program Manager to discuss your options.

What steps are required to apply? How long is the application?

There are a few steps to the application process.

1. The first step is to register with our Arcadia Passport portal. This will only take a minute to complete, but it will require you to verify your email address.

2. Next, you’ll submit your initial application, which is available on the home page in Arcadia Passport. This is where you will let us know who you are, where you are from, and to which program you are applying. This step takes approximately 15 minutes.

3. Once you’ve submitted the application, you’ll be asked to complete a short Supplemental Form. This is where you’ll provide the contact information for the people at your home school who can approve you to study abroad and submit a letter of reference on your behalf (if required). What we ask for in this form depends on what program you’ve applied to - not all programs require a letter of reference - but it should only take you a few minutes to complete.

4. Lastly, you’ll see the list of additional forms and documents - called Checklist Items - that are required for admission to your specific program. The number of additional forms varies, and some of these take a bit of time and consideration, but most students are able to get through their admissions forms fairly quickly.

Am I committed to the program if I apply?

You are not committed to participating on an Arcadia study abroad program until you submit your Intent to Enroll form and your deposit has been paid. Should you need to withdraw your application, contact your Program Manager as soon as possible. Learn more about the withdrawal policy.

I submitted the initial application. Now what?

Once you submit your application, you will need to complete a short Supplemental Form to let us know who at your home school will be approving you to study abroad, and who will be submitting your letter of reference (if required). You’ll also get a list of Checklist Items - this is where you will submit additional information, like your transcript, course preferences, passport details and more. (Some of these Checklist Items take a little time to configure, but everything should be available for you to work on within an hour or two of submitting the initial application.)

Your Program Manager, who will guide you through the application process, will contact you once you complete your initial application. You’ll also find their contact details at the bottom of the Home page in your Arcadia Passport after you submit the application.

I have uploaded a form, but it isn’t marked as complete in Arcadia Passport, why?

If an uploaded form has not been marked as ‘complete,’ the form has most likely been successfully submitted and does not require you to re-upload the document. It can take up to two business days for any form to be reviewed and marked as complete in your Arcadia Passport portal. If a form has not been marked as ‘complete’ by this time, please contact your Program Manager for more details.

What is the difference between Admissions Forms and Participation Forms?

Admissions Forms are due by the application deadline and are required for acceptance into a program.

Participation Forms are not required for acceptance into the program, but must be completed if you are accepted into a program.

We recommend you complete all forms at once before an acceptance decision is made.

What is the Study Abroad Approval Form and who should I request sign it?

The Study Abroad Approval Form indicates to your Program Manager that you have completed the approval process for credit transfer from the Arcadia program to your home school. This process often involves completing paperwork at your home school before the Study Abroad Approval Form can be completed. The form should be completed by the administrator who is in charge of your study abroad approval. Often this is a study abroad advisor.

The Supplemental Form, which you can fill out once you’ve submitted the initial application, allows you to enter the contact details for your ‘approver’; we’ll send an email to that person to ask them to fill out the Study Abroad Approval Form on your behalf. This item will be listed as complete in your Checklist Items once we get the form back from your ‘approver’.

What is considered an official transcript?

An Official Transcript is one sent to us directly (electronically or via mail) from your University’s registrar office. Transcripts submitted by a student directly are not considered official.

How do I submit my deposit and Intent to Enroll form?

You can submit your deposit by mailing a check, or online through our payment system, CASHNet, which is located in the Fees & Payments page tab of your Arcadia Passport.

The Intent to Enroll form can be uploaded into your Arcadia Passport, emailed to us at auabroad@arcadia.edu or sent by mail or fax - however you submit it, the form must be signed by hand (and not signed electronically).

What does a session refer to on the Preliminary Course Form?

“Session” refers to the semester/term the course is being offered - i.e. Fall, Spring, Summer.

My application requires a personal essay. How long should it be?

If you are required to write a personal essay, please review the Personal Essay section for this information. If there is no length requirement listed, then there is no specific requirement. Most students tend to write a page.

My program requires a letter of reference. Who should I ask to write it?

Programs that require a letter of reference require that the reference be written by someone who has taught you in an academic setting at the University level. If you are still unsure about who should serve as your recommendation, ask your Program Manager.

How do I request my letter of reference? Can I change my mind about who writes it for me?

Your Supplemental Form will ask you to provide the contact details for the person who is writing your letter so that we can send them an email. This email outlines what we need from them and includes a link to a form where they will upload the letter. If you need to send your reference a reminder, or send the email to someone else, you can do that via the links in the Checklist found on your home page in Arcadia Passport. Letters of reference will be marked as complete in your Checklist Items once we receive the letter.

Do I need to submit anything in addition to the forms listed in my Arcadia Passport portal?

In most cases, all application pieces will be listed in your Arcadia Passport portal. Some programs require additional materials that must be submitted outside of Arcadia Passport. Your Program Manager will let you know what you need to submit and when. If you are accepted, additional forms will be added to Arcadia Passport for completion.

In my acceptance email it asks me to confirm my deposit, but my deposit is being paid by my home school. How can I confirm this?

Your acceptance email asks you to submit a hand-signed Intent to Enroll form. That form, which will appear in your Checklist Items in Arcadia Passport upon acceptance into the program, includes a section that indicates how your deposit is being confirmed. One option on the form includes “Being sent by home school.”

Your home school will not confirm your deposit until you have completed all application materials through your study abroad office as well as your Arcadia Passport. It is your responsibility to complete these materials through your home school.

When is my Flight Form due?

Your Flight Form, which will only appear in your Arcadia Passport portal after you are accepted, is due 4-6 weeks before the start date of your program.

When should I arrive in-country for my program?

You can find Program Dates online. Be sure to read over the general and country specific travel considerations before booking a flight. Do not book any flights until after you have been accepted and the dates for your specific program, term and year have been posted online.

What is a round-trip flight?

A round-trip flight is a flight booking that takes you to your program location and back home once the program has ended.

How do I find out my class schedule?

This is dependent on the program. Some programs allow you to pre-enroll in courses online before you depart the country while others finalize courses during orientation in-country. You can find more information about this on each program’s course page on our website or by contacting your Program Manager.

When will I know who else is on my program?

Once the list of Arcadia program participants is confirmed, your Program Manager will send you a list of students on your program. In some cases, you may also be able to join a closed Facebook group.

Where can I find additional information to help me be prepared to study abroad?

You can find useful links to country-specific predeparture information in your Arcadia Passport on the Accepted Students page. This includes links to topics such as: financial information, health and safety, co-curricular opportunities and registering for in-country excursions.

Let us answer some of the most frequently asked questions regarding the application process to study abroad. If you need more information or have additional questions, please contact your Program Manager.